Customer Service Representative

Summary/Objective
The Customer Service Representative (CSR) is responsible for establishing and maintaining profitable relationships with customers on behalf of Suisan Company Limited by taking personal and complete responsibility for each customer contact and by ensuring that all customer requirements are completely met.

Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Acknowledge and appropriately greet and assist every customer in a timely manner.
  • Maintain a high level of customer service and display a friendly and warm atmosphere with all co-workers.
  • Process customer orders in a courteous, efficient accurate and timely manner.
  • Organize workflow to meet customer deadlines.
  • Effectively present and discuss the products and services of the company, soliciting only those desired products/services provided by the company and its vendors to current and prospective customers in a way that conveys an image of quality, integrity and a superior understanding of customer needs.
  • Manage telephone calls professionally and efficiently.
  • Attend to customer questions, complaints and concerns immediately and facilitate satisfactory resolution.
  • Understand and appropriately use the company pricing system and policies.
  • Attracts potential customers by answering product and service questions, suggesting information about other products and services.
  • Open customer accounts by recording account information.
  • Maintains customer records by updating account information.
  • Monitor all online orders to ensure order fulfilled and proper tax applied by coding and entering orders accurately.
  • Ensure customer satisfaction by recommending substitutions for out of stock products and provide information on the next ETA date for product outages.
  • Maintain a safe and secure working environment
  • Organize workflow to meet deadlines.
  • Ability to work safely and follow all safety policies and procedures.
  • Perform other duties as assigned.

Competencies

  1. Organizational Skills
  2. Time Management
  3. Ethical Conduct
  4. High level of confidentiality
  5. Able to present information in forms, tables, and spreadsheets.
  6. Competent keyboard skills to produce accurate and well-presented reports.
  7. Medium proficiency in Microsoft Excel, Word, Outlook, PowerPoint and Internet Explorer.

Supervisory Responsibility
This position has no supervisory responsibilities.

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Position Type/Expected Hours of Work
This is a non-exempt (hourly) position and the schedule will be based on business hours Monday through Friday, 8:00 a.m. to 5:00 p.m. and Saturday (rotational), 8:00 a.m. to 12:00 p.m.

Qualifications

To perform this job successfully, the individual must be able to perform each essential duty and responsibility in a safe and satisfactory manner.  Work under minimal supervision, apply logic and reasoning to solve complex problems, use sound judgement and discretion in performing work duties. Requires excellent written and oral communications skills. Ability to listen, persuade, and influence skills in dealing with all levels of employees, clients and vendors.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is largely a sedentary role. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear; however, some filing is required. This would require the ability to lift files, open filing cabinets and bending or standing on a stool as necessary.

Safety Requirements

Ability to work safely and follow all safety policies and procedures. Must be able to maintain a safe environment and ensure compliance with all rules, procedures, and regulations for safety and operations.

Travel
No travel is expected for this position.

Required

TB clearance

Required Education and Experience
High school diploma or equivalent

3 years in a customer service position

Work Authorization/Security Clearance
Authorized to work in the United States.

AAP/EEO Statement
Equal Opportunity Employer

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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